1. Introduction and General Terms
The Portal Magazine is committed to safeguarding your personal information. Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information, including the Data Protection Act 1998.
2. Who we are
The Portal Magazine is the official on-line magazine of the Ordinariate of Our Lady of Walsingham which is a company limited by guarantee with no share capital registered in England, Company Reg No: 07582943 and Charity Reg No: 1141536. The Ordinariate's registered address is 24 Golden Square, London W1F 9JR. The registered address of The Portal magazine is 56 Woodlands Farm Road, Birmingham B24 0PG
3. What information will the Portal Magazine collect about me?
When you contact the Portal Magazine to make a donation, purchase an item online, or sign up to any of the Portal Magazine's activities or online content, such as newsletters or message boards, or you telephone, email, write to or text the Portal Magazine, or engage with the Portal Magazine via social media channels, we may receive and retain personal information about you. This can consist of information such as your name, email address, postal address, telephone or mobile number, bank account details to process donations and whether or not you are a tax payer so that we can claim gift aid.
By submitting your details, you enable the Portal Magazine (and where applicable any sub-contractors we may use) to raise funds and to provide you with the goods, services, information, activities or online content you select.
We do not usually collect "sensitive personal data" about you, e.g. health status, unless there is a clear reason for doing so - such as participation in an event where we need this to ensure that we provide appropriate facilities or support to enable you to participate in an event. Clear notices will be provided on applications for such events so that it is clear what information we need and why we need it.
If you are simply browsing our website as an anonymous visitor, The Portal Magazine may still collect certain information from you, such as your IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet).
4. How will the Portal Magazine use the information you collect about me?
The Portal Magazine will use your personal information for a number of purposes including the following:
5. Will I be contacted for marketing purposes?
The Portal Magazine will only contact you for marketing purposes by email or other electronic means if you have agreed to be contacted for these purposes or where you have made a donation by text and have not opted out from receiving further information. Where you have provided your postal address we may send you direct mail about our work unless you have told us that you do not wish to receive such information.
If you wish to contact us either to obtain information about our work or to stop us sending you such information please email us at firstname.lastname@example.org, or write to the Portal Magazine, 56 Woodlands Farm Road, Birmingham B24 0PG with the details. You may also opt out of marketing emails at any time by clicking the unsubscribe link in any marketing email from the Portal Magazine.
6. Will the Portal Magazine share my personal information with anyone else?
We will only use your information within the Portal Magazine for the purposes for which it was obtained, unless you have explicitly agreed that we may share your information with another organisation.
We will keep your information confidential except where disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing).
7. Offensive or inappropriate content placed on the Portal Magazine website
If you post or send offensive, inappropriate or objectionable content to or anywhere on the Portal Magazine website or otherwise engage in any disruptive behaviour on any Diocesan service, we may use your personal information to stop such behaviour.
Where the Portal Magazine reasonably believes that you are or may be in breach of any of the laws of England and Wales (or the law of Scotland if you live there) (e.g. because content you have posted may be defamatory), we may use your personal information to inform relevant third parties such as your employer, internet provider or law enforcement agencies about the content and your behaviour.
8. How long will the Portal Magazine keep my personal information?
We will hold your personal information on our systems for as long as is necessary for the relevant activity, eg we will keep a record of donations for at least seven years. If you request us not to send you marketing information we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.
Where you contribute material to us, e.g. user generated content or in response to a particular campaign we will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted unless otherwise stated at the point of generation.
9. What is the Portal Magazine's policy on allowing me to update, correct, or delete my personal information?
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that the Portal Magazine maintains about you. In the meantime, if you change email address or any of the other information we hold is inaccurate or out of date, you can let us know:
Under the Data Protection Act you have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected. (We require you to prove your identity with two pieces of approved identification).
10. Cookies Policy - Information the Portal Magazine collects from your computer or mobile device
a. What is a cookie?
Cookies are small text files on your device. They are made by your web-browser when you visit a website. Every time you go back to that website, your browser will send the cookie file back to the website's server. Cookies are useful because they allow a website to recognise a user's device. You can find more information about cookies at: www.allaboutcookies.org and www.youronlinechoices.eu. For a more information about cookies visit http://www.ordinariate.org.uk/about/privacy.php
Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improving the user experience.
They can also help to ensure that adverts you see online are more relevant to you and your interests.
Information supplied in cookies also allows us to measure the effectiveness of online marketing campaigns for the Portal Magazine. This enables us to ensure any money we spend on digital marketing gives us a good return on investment.
c. Further information on the Portal Magazine cookies and how to control your cookie preferences
How to control and delete cookies
Cookies are used to enable us to improve services for you through, for example:
However, if you wish to restrict or block the cookies which are set by the Portal Magazine website, or indeed any other website, you can do this through your browser settings. The Help function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.
Please be aware that restricting cookies may impact on the functionality of the Portal Magazine website.